Virtual Assistant / Bookeeping

We are looking for an experienced F/T Admin Assistant to join a coaching and consulting business specializing in culturally attuned and anti-racist work. To succeed in this role, you must enjoy helping people, be proactive, and possess excellent time-management, multitasking, and project management skills. You will collaborate with various consultants from different client teams in a fast-paced environment, which requires strong interpersonal and communication skills. This role contributes to the efficiency of the business by ensuring administrative priorities are carried out timely and effectively. Qualified applicants will have experience as an Admin Assistant and the ability to commute to an office in occasionally. Key Responsibilities: • Maintain owner's agenda; assist in planning appointments and meetings. • Receive phone calls and redirect them when appropriate. • Make travel arrangements and arrange accommodations. • Handle confidential documents, ensuring they remain secure. • Order office supplies when necessary. • Maintain electronic and paper records ensuring information is organized/easily accessible. • Conduct research and prepare presentations or reports. • Organize and maintain client records and update internal databases. • Answer consultant queries and forward them to the CEO, CFO, or lead consultant. • Retrieve company and consultant data as requested. • Prepare conference rooms (e.g., make reservations and check equipment). • Electronically send company materials to clients. • Schedule, set up, and organize workshops and retreats. • Schedule and organize client and consultant team meetings.